Guidelines for Presentations
Visual presentations should be made electronically using the beamer/projector equipment provided by the GSI.
Speakers may preview their submitted materials at the conference office.
Speakers must submit their presentation at the very latest on the day before their scheduled presentation time to allow verification and transfer to the conference centre's system.
Any special requirements concerning visual aids should be addressed to the local organizers via email well in advance of the conference.
Preparation of Talks
The following precautions should be adhered to to ensure smooth running of electronic presentations:
For PowerPoint files, use only TrueType fonts and embed them:
To embed fonts in PowerPoint XP / 2007:
1. Select the Office Button and select PowerPoint Options. 2. Under Save options, select the Embed fonts in the file checkbox and embed only the characters used in the presentation.
To embed fonts in PowerPoint XP / 2003:
1. On the Tools menu, click Options, and then click the Save tab. 2. Under Save options, select the Embed True Type fonts check box.
To embed fonts in PowerPoint 2000:
1. On the File menu, click Save As. 2. Click the Tools menu in the toolbar at the top of the Save As dialog box. 3. On the menu that appears, select Embed TrueType Fonts. 4. Save the file as a PowerPoint Presentation.
For PDF files, be sure to include all fonts when preparing the PostScript and PDF files.
Upload of Oral Presentations
Speakers are encouraged to upload their presentation before the conference begins via their COOL'17 author account account (see below).
Upload your electronic presentation to the fileserver as early as possible but at the latest on the day before you are due to make the presentation. Name the file with the programme code and "_talk" (for example MOXGM001_talk.ppt) and then upload in the same way as for papers through your COOL'17 author account. You can find the programme code assigned to your presentation via this interface.
Authors who are unable to upload to the server should copy the file to a CD or memory stick and bring it to the confernce office at least one day before their talk.
If you wish to give your talk with a printed version of your slides (on transparencies), please inform the local organizing committee ahead of time to avoid any confusion.
At the Conference
Those speakers who have not uploaded their files in advance should deliver them (PowerPoint, PDF) to the conference office. Here the presentations can be checked and loaded on the conference centre’s computers. Before your session, check back that everything has been loaded OK. Slides that have been successfully captured will be published on the web and CD-ROM versions of the proceedings without further action on your part.
You may check your presentation at any time during the conference. Please contact the conference office.